Bookings

Bookings will be accepted by email, online booking request form, fax, and phone. Bookings are considered tentative and non-binding for either party unless confirmed in writing at least 3 business days prior to the commencement of the confirmed booking.

Booking Agreement: Upon confirmation of all bookings, a booking confirmation/agreement will be sent to the client by WMA Rochester. The agreement must be signed by the client and returned to WMA Rochester prior to the commencement of the booking. Absent an agreement, Talent will not be assigned to appear.

Client Responsibility: Prior to booking confirmation, and throughout the duration of the booking, the client MUST:

1. Disclose extraordinary conditions or requirements.
2. Specify full length of booking.
3. Specify wardrobe.
4. Specify exact dressing facilities.
5. Specify if the booking is “weather permitting.”
6. Provide addresses and phone numbers of all booking locations and, if necessary, accommodations (See Travel Time/Accommodations).
7. Specify usage at time of booking.
8. Confirm all booking fees prior to actual booking.
9. Provide complete billing information at the time of booking.
10. Provide a safe working environment, free of any form of danger or personal harassment.

Third Parties: The client shall not assign or otherwise transfer any of its rights or obligations in relation to the booking to any third party without the prior written consent of WMA Rochester.

On Hold/Tentative Booking: On‐Hold/Tentative bookings must be confirmed or released 72 hours prior to booking. Otherwise, a secondary booking will take precedence.

Employer Liability: Please call the office for complete details.

Referrals: If a Model/Talent is referred by one of our Talent and is booked, the referred person(s) will be considered a Talent provided by WMA Rochester, and the Talent will be invoiced for by WMA Rochester.

Vouchers: Client must sign each Model’s or Talent’s voucher at the end of each booking.

Cancellations and Complaints

Cancellation of a confirmed booking within 3 days from booking date will be required to pay the full booking price.

Cancellation of a confirmed booking within 5 days of a confirmed booking will be required to pay half the booking price.

Weather Cancellations: If a booking is ‘weather permitting’ this must be made clear at the time of booking. At the first cancellation, half the fee is charged if not rescheduled within two weeks of the original booking date. At the second cancellation, the full fee will be charged.

Complaints: Any cause for complaint should be reported to WMA Rochester during the course of the booking. Complaints will not be considered in retrospect.

Expenses 

When Model or Talent is required to work away from his/her home location, the client is responsible for the payment of hotel and subsistence costs.

Travel Time/Accommodations: For location bookings that are “outside” the Model/Talent living state, client is to pay for all costs of transportation, accommodations, meals, and per diems. Travel time will be charged at half the Hourly rate. Travel and location expenses are to be negotiated with WMA Rochester.

Payment and Fees 

WMA Rochester will invoice the client, and payment is required within 30 days from the booking date. Late payments are subject to 1.5% interest per month, plus an additional $39.95/month late charge.

Agency Fee: There is a 20% agency service charge on all non-union bookings, usage fees, buyout fees, reuses and residuals. Call the office regarding Union fees.

Casting Fees: 2 hour minimum casting service is $175, 1/2 day casting service is $325, full-day $625 per casting. Fees charged include agent communications, current photo request, lightbox submissions, special self-casting requests and electronic delivery. You must be able to access, We Transfer or Google Workspace products to receive electronically. It is the responsibility of talent buyer to notify us immediately by using the agents direct phone if you cannot access electronic submissions. Fees charged are agreed upon by talent buyer where casting requests require single or multi role casting, live castings or special casting services that have been requested and provided. WMA at its sole discretion, may waive casting fees under certain circumstances. Call the office for additional details, terms and conditions regarding casting services and fees.

Model/Talent Fees: All Model/Talent fees are to be paid directly to WMA Rochester.

Usage Fees: Usage fees and buyout fees are to be negotiated with the agency and must be stated at the time of the booking. Usage fees are in addition to the Talent’s Hourly rate. Billboards, print ads, consumer product packaging, poster, hang tags, P.O.P., displays, inserts, endorsements or use of models names all constitute a “premium” subject to usage fee negotiation.

Wardrobe Fees: A $25 fee for up to 3 outfits will apply per talent requested to provide wardrobe. A $35/per outfit fee will apply per talent requested to provide formal wear.

Rates

Regardless of whether or not the Model(s) or Talent are used for the full length of their booking, they must be paid the full amount of their specified duration.

Hourly Rates: Two hour minimum at Model/Talent hourly rate.

Half Day Rates: A Half Day is not to exceed 4 hours. After 4 hours, a Day rate applies.

Day Rates: A Day rate is 8 consecutive hours, (i.e. between 9:00 a.m. and 5:00 p.m.) including one 1/2 hour lunch break. Day rates must be requested at time of booking or an Hourly rate will apply.

Rehearsal: Half the Hourly rate with a minimum of one hour.

Preparation Time: Preparation time for hair, make‐up, and wardrobe are billed at a full rate.

Fittings: Half the Hourly rate with a minimum of a half‐hour.

Lingerie: Agency must clear with model before accepting any lingerie bookings. A closed set must be provided. 

Bras, panties, slips, shapewear, pantyhose, and all transparent loungewear, sleepwear, or underwear are considered lingerie, and are charged a minimum of one hour. Client must specify the exact type of lingerie at the time of the booking.

Bras, panties, slips, and pantyhose are charged at double Hourly rate. All transparent garments or semi‐nudes are charged at triple Hourly rate.

Video: Based on daily or half day rate with a buyout or usage agreement to be negotiated separately. No hourly rates for broadcast or video.

Overtime: After eight consecutive hours, and for all times on Saturday, Sunday and holidays, time and a half will be charged unless otherwise negotiated in writing. Time and a half is also charged on bookings before 8:00 am and after 6:00 p.m. Bookings exceeding the agreed upon end time, for hourly and day bookings, are charged overtime, billed on the quarter hour, with time rounding to the nearest fifteenth.

Usage and Releases

All usage must be negotiated with WMA Rochester.

Test Shoots: The photographer may only use test shots for self‐promotion of themselves and/or the Model.

Releases: No Model’s release will be signed. Any release signed by the Model without consent of the agency will be considered null and voided.